As a party planner, you know that there can be many unexpected aspects that can happen at an event. No matter how carefully you plan your event and work out your timelines in advance, you might still encounter a surprise. 

The best way to avoid surprises that disrupt your meticulously planned party is to be prepared with must-have party supplies. Gear up with this list of crucial elements for any party.

Event Planning Essentials

You won’t find these supplies at party stores, but they are still crucial for any event planner to have as backup just in case the need arises. Here’s a look at items to keep handy.

Paper, Pens and Scissors

You never know where your party host will want to do a unique game or add in an activity that they hadn’t shared with you when you started planning the party. Be ready with pens and paper at all events. Scissors can be handy in many ways so keep those on hand as well.

Tape

Duct tape can fix just about anything. Be ready with a roll. But also consider stocking painter’s tape, clear tape and Scotch tape in your party planning bag. That way you can tape things up discreetly and know you have the right tool for the job.

Batteries

Whether it’s a child’s birthday toy that the gift giver missed the “batteries not included” notice on or you discover that the microphone at the event space is out of AAs, you’ll be glad you have some extra batteries on hand. Pack a variety of battery types and sizes to ensure you’re ready for anything.

A Thumb Drive

When you need to transfer a slide show or presentation from your host’s computer to the event venue’s computer, you need a USB drive to do so. You’ll save the special moment your host had in mind if you always have a drive on hand for such a transfer or to delight the business pitching its grand idea to investors. 

Chargers

Stock a variety of chargers that work for laptops, phones and other essential tech. Today, it’s hard for most people to imagine leaving their devices at home when going out. So support them in having what they need to stay connected.

First Aid Kit

Most venues have a first aid kit, but if your event is at an outdoor venue, you might be missing essentials, such as over-the-counter pain killers and common adhesive bandages. You don’t want to act as a medical professional but you do want to have the basics in case someone gets a minor scrape or is seeking some help.

Sewing Kit

Wedding planners know that you just never know when a bridesmaid dress or father of the groom suit might need some minor repairs. But the reality is, any party could have the need for some basic sewing. A mini sewing kit will help you stay prepared for anything, such as replacing a button that falls off at an inopportune time. Don’t worry, you don’t necessarily need to know how to use everything in the kit, but having it on hand can be helpful.

Mini Tool Kit

This is another item where you might think the venue will have everything you need. But getting someone from the venue staff who knows where tools are stored or how to use them can be too time-consuming. So bringing the basics of a screwdriver with both Phillips and flat head available as well as some pliers or a universal wrench can go a long way.

Extension Cord

You’ve toured the venue, know the setup and believe you have everything you could possibly need. But you don’t want any surprises. An extension cord can support the perfect setup without the need to adjust because of where the outlets are.

An Extra Outfit

For the most part, you’ll be behind the scenes throughout the event. But if you soil your outfit in some way or an unsuspecting waiter moves a little too fast and spills a dish on you, you’ll be prepared with an extra outfit to still look the part. This is especially important for formal events, such as business meetings, galas and weddings. You might only use the extra outfit once or twice in your entire career. But those few times, you’ll be glad you had it.

Must-have Party Supplies

Now that you know the essentials to keep on hand in your emergency party planning kit, here’s a look at the party supplies you should have available for all types of celebrations.

1. Balloons

Most celebrations want some balloons as part of the party. Stock up on balloons at wholesale prices in a variety of colors to have on hand for any party. Make people’s vision come to life by stocking these balloons. You could also add to your income by offering balloon garlands, arches and other creations. This can be another income stream in addition to party planning.

2. Table Covering

You never know what the tables are going to look like at an event venue. While they are still functional, many are scraped up and in rough shape. You can cover those imperfections with table covering. 

Purchase 100-foot table cover rolls ideal for events of all kinds. Get it in standard colors so you’re prepared even if your party host isn’t.

3. Candles

Candles can help set the atmosphere at sophisticated gatherings. But also be sure to stock standard birthday candles to show you’ve truly thought of everything. 

4. Plates

Many parties involve food. Be ready with standard plates. These plastic premium plates are great for any celebration. 

5. Premium Cutlery

There is nothing more frustrating than trying to enjoy food with cheap plastic cutlery that keeps breaking. Be ready with these packs of premium forks, spoons and knives. Not only are these high-quality to avoid breaking, but they look stunning as well coming in a variety of colors, including standard silver.

6. Standard Centerpieces

You can find a variety of standard centerpieces that support a variety of party types. Browse the centerpiece options you can keep on hand to automatically turn any venue into an ideal party location. You’ll be amazed at what some balloons and centerpieces can do for your celebration looking festive. 

Where to Find High-quality Wholesale Party Essentials

SoNice Party is your wholesale destination for party essentials. Providing party essentials to your customers can make you worried about profits for your party-planning business. But if you stock essentials at wholesale prices, you won’t have to worry about the per-item cost as much and can rest easy knowing you’re managing a profitable business. Sign up for your wholesale account now to start stocking party essentials.

Further reading:

• Wholesale Party Supplies for Event Planners: Simplifying Your Job
• Wholesale Party Supplies for Business Owners: A Smart Investment
• Business Celebrations: Party Supplies for Enterprises
• The Ultimate Guide to Balloon Garlands: Trends and Techniques